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What prevented you from submitting this within a timely manner?.

For a cost transfer over 90 days – provide additional justification as follows:.

If multiple award lines are indicated, provide the methodology used in the allocation.

A correlation must be drawn between the initial charge and the account to which it is being transferred.

Indicate a clear benefit to the account.

Why this charge should be transferred to the proposed account.

Why this expense was originally charged to the account from which it is now being transferred.

The explanation must address the following: Later Pay Periods should be processed via Payroll Accounting Adjustment (see PAA links at bottom of page).Ĭharges to a grant must benefit the project and be allowable, reasonable, allocable, and treated consistently.Īll cost transfers must include a complete explanation detailing the necessity for the cost to be transferred to/from the sponsored award.

The Labor Distribution Report or Effort Certification report are acceptable attachments, and include a justification in the attachment(s).

Only include salary being adjusted (not all salaries for that pay period).

Do not use the “Create Reversal” check box.

Process one employee per pay period, per journal.

Pay periods prior to 9/1, to include bi-weekly payroll of 8/10 through 8/23 should be processed via Manual Journal by using the Create Journal tipsheet. Below are a few guidelines to keep in mind: When to use Manual Journal and when to use Payroll Accounting Adjustment: Throughout the process of Award Management , a Principal Investigator or Department may become aware of a need to change the amount of salary charged to one or more projects.